Route Accounting

[neerajm]

I am new to vending & have put up 20 vending machines & hired 1 person ("Operator") to go re-fill stock into them & collect cash. We put ~25 different products in each machine.

Always, when he comes back, the money he submits is different from the counter readings from the machine. We are using Seaga premium range machines.

Can you please suggest the best accounting procedures followed in the community. Presently, we use basic excel sheets to handle data.

[ageevending]

what kind of coin mech is in that machine? I think its a coinco vortex... it has like a bucket of coins... that maybe your problem. The coin goes to filling the coin tubes first then the change bucket. Since you can't count the coins in the mech, you dont have the coin mech offset.

Those machines aren't dex.. so I don't know how else to solve it.

[midtenn]

You can set your coin changer on a par (set amount of coins)and make sure it is filled to that level every time you pull the money. Also set the product in the machine on a par also . Use a spreadsheet to record the meter reading and product added at every service interval. This is a little more work but you will be able to identify overages or shortages in both sales $ and inventory. After you do this for a while you be able to tell what is going on quickly.

[Johnny Ringo]

I've seen vending business software out there. Has anyone used any of those? Are they any good?