bill acceptor and change accounting

[sbishop]

Well, I was able to spark off a good thread in the bulk section. Lets see what I can do here.

I have a question about the change slots on the coin mech. How do you account for the change from the bills accepted? Do you fill the change slot every trip? What about the machines that go through dimes or nickels everytime?

This is what I was planning.

first fill the coin slots and put the location in the negitive. then bring rolls of coins to fill the change slots each trip. Fill the slots and put the remaining coins in with the collection. next post a negivite to the location for the coin rolls added to the machine. Then post the coins and bills removed as sales.

I know you can get a vend count and a money collected count. I am not sure the best way to reconsile all of that info.

ok get to posting I am not using any vending tracking software right now. I do have Qucik Books, and I have looked at some programs specific to vending.

[ageevending]

I don't account for cash in each machine every week. Its too much. I only only account for it when I place the machine and when I remove the machine from the account. Then I have a petty cash account from which I keep $50 in change and them make a journal entry to adjust change put in the machines during the week. Eventually it would balance out.