TKK Posted August 12, 2017 Share Posted August 12, 2017 What do you guys with the bigger routes do to make sure employees dont steal?? We just grew over 900% and got 4 fulltimers everyday and wanna avoid theft. Is it total collections minus coin escrow added?? Link to comment Share on other sites More sharing options...
AZVendor Posted August 12, 2017 Share Posted August 12, 2017 Take cash meter readings from EVERY machine EVERY time money is collected. If they add coins to the coin mech from the collection bag then don't deduct that but if they add coins to the mech from a coin bank you give them then you deduct that from the collection. They must account for any refunds given. They have to write everything down. To calculate over/short for any collection you take the current meter reading minus any refunds, minus any coin added from a coin bank, minus the previous meter reading and the collection should be within $2-3 of the calculation total. If a machine is overly short/over then see if the over/short swings the other way on the next collection. If it doesn't then check the machine yourself. You can test your employee by seeding with marked bills, counting and reading the meter just before they get there, etc. You need to balance their coin banks the same way you do a machhine EVERY week. Link to comment Share on other sites More sharing options...
TKK Posted August 12, 2017 Author Share Posted August 12, 2017 Thats what we were thinking, taking a picture of the coin mech to see how many coins where there right before they go to it. Or filling it up to the top of esxrow checking how many bills are there then checking it right after. All of my machines have g9s so im hoping that helps as well. On another note, ive been having alot of jams on the coinlux mechs, they keep getting jammed w pennies and 50c coins Link to comment Share on other sites More sharing options...
Southeast Treats Posted August 12, 2017 Share Posted August 12, 2017 You should be able to use the data from telemetry to check collections as well; I use ParLevel on the back end and can see to the nickel how much should be collected. You still have to adjust for change, refunds, and the like. You might want to come up with a service slip for your drivers to record the info for each machine they service to reconcile the collections. It might look something like this: Machine Name/ID ____ Collection Bag # _____ Meter reading ______ Change added from collection _____ Change added from driver bank _____ Change removed from changer ______ Refunds _________ Notes _______ PUSH DEX/FILL BUTTON ON TELEMETER WHEN COLLECTING CASH FROM MACHINE Link to comment Share on other sites More sharing options...
TKK Posted August 12, 2017 Author Share Posted August 12, 2017 I noticed the g9s have tgat fill button is that what its for? Link to comment Share on other sites More sharing options...
Southeast Treats Posted August 12, 2017 Share Posted August 12, 2017 The service button is used to "mark" a service visit, it sends a dex reading update for the time of service. It adds any prekitting set for the machine to machine inventory, and downloads the updated sales data including money in stacker and coin vault. That data shows exactly what should be collected AT THE TIME OF SERVICE. If there is sales activity between the button push and the physical collection then the data will be off by that amount. Link to comment Share on other sites More sharing options...
CajunCandy Posted August 12, 2017 Share Posted August 12, 2017 lacanteen can answer you. Link to comment Share on other sites More sharing options...
TKK Posted November 17, 2018 Author Share Posted November 17, 2018 Back to this topic, what other methods do u guys use? We were going a few hours before the employees would to check for coins and bills then leave say 50$ and count the collection that day and had to be $50 and up. Jowever if they take just 1 or 2 bucks per stop this method doesnt work Link to comment Share on other sites More sharing options...
AngryChris Posted November 17, 2018 Share Posted November 17, 2018 On 8/12/2017 at 8:42 AM, AZVendor said: Take cash meter readings from EVERY machine EVERY time money is collected. If they add coins to the coin mech from the collection bag then don't deduct that but if they add coins to the mech from a coin bank you give them then you deduct that from the collection. They must account for any refunds given. They have to write everything down. To calculate over/short for any collection you take the current meter reading minus any refunds, minus any coin added from a coin bank, minus the previous meter reading and the collection should be within $2-3 of the calculation total. If a machine is overly short/over then see if the over/short swings the other way on the next collection. If it doesn't then check the machine yourself. You can test your employee by seeding with marked bills, counting and reading the meter just before they get there, etc. You need to balance their coin banks the same way you do a machhine EVERY week. On 8/12/2017 at 3:16 PM, Southeast Treats said: You should be able to use the data from telemetry to check collections as well; I use ParLevel on the back end and can see to the nickel how much should be collected. You still have to adjust for change, refunds, and the like. You might want to come up with a service slip for your drivers to record the info for each machine they service to reconcile the collections. It might look something like this: Machine Name/ID ____ Collection Bag # _____ Meter reading ______ Change added from collection _____ Change added from driver bank _____ Change removed from changer ______ Refunds _________ Notes _______ PUSH DEX/FILL BUTTON ON TELEMETER WHEN COLLECTING CASH FROM MACHINE Link to comment Share on other sites More sharing options...
TKK Posted November 17, 2018 Author Share Posted November 17, 2018 What does the dex fill or service do on the usatech devices? Also i noticed some coinlux mechs say to manually fill you must press the arrow button? Link to comment Share on other sites More sharing options...
TKK Posted November 17, 2018 Author Share Posted November 17, 2018 Where are the cash readings in different machines? I have royal, dixie, vendo, usi, cranes, etc...could the same be done with the credit card readers? And using usat so if they press service then how do i get that info? What kind of report do i have to pull Link to comment Share on other sites More sharing options...
Southeast Treats Posted November 18, 2018 Share Posted November 18, 2018 18 hours ago, TKK said: What does the dex fill or service do on the usatech devices? Also i noticed some coinlux mechs say to manually fill you must press the arrow button? It sends a DEX reading to the system at that point; and adds in the prekitted product to inventory, or resets all inventory to par if you don't have anything prekitted. The DEX reading at the point the money is collected lets your software calculate exactly how much cash should be collected from the validator and the coin vault. Adjust for refunds, test vends (with cash), and change added and you have balanced the collection (or know how much it is off). This is a screen shot (minus location info) for a couple machines showing the consolidation page generated by parlevel. The cash to collect column shows how much money is expected; the bills and coins info is put in at the count and anything over or short is shown at the far right. These collections balanced. Here is another shot of one of the above machines showing the recent service history: Link to comment Share on other sites More sharing options...
TKK Posted November 18, 2018 Author Share Posted November 18, 2018 Damn that looks awesome! Thats super acurate! And if you dont have dex plugs? Link to comment Share on other sites More sharing options...
Southeast Treats Posted November 18, 2018 Share Posted November 18, 2018 Some machines can be MDB mapped and sales tracked that way, but the financial is not as accurate as DEX. Link to comment Share on other sites More sharing options...
TKK Posted November 18, 2018 Author Share Posted November 18, 2018 Those number show with a full coin mech? Link to comment Share on other sites More sharing options...
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